Although the following aspects do not affect the referees' reviewing
of papers in any way (and thus do not need to be followed in simply submitting a
paper), it would be most helpful to us if a paper that is accepted for
publication complies with these elements:
(1) If the paper is produced on computer, please send us a disk copy along
with a printed version of your accepted paper. We work on WordPerfect 8.0, but
we can usually accommodate any word processing program with our conversion
programs. DOS is most compatible for us, but we can convert MAC files to our use
if you cannot. If the paper is eventually accepted for publication and if it was
not produced on computer, we can scan a typescript hard copy for publication,
but be aware in this event that later, when you receive the camera-ready proofs,
you will need to proofread it very carefully, since scanners can often garble
the text in extremely subtle ways. Also be aware that, if you send it to us in
any format other than WordPerfect 8.0 for DOS and if there are any diacritical
marks in your essay, you will need to proofread that aspect carefully when you
receive your camera-ready copy, because conversion filters sometimes miss
these.
(2) EIRC uses the so-called "new" MLA documentation style (MLA
Handbook or MLA Style Manual, newest edition): parenthetical in-text
citations with a Works Cited list at the end. Textual endnotes are permissible
(see next item), but all simple documentation should appear in the text as MLA
directs. The Works Cited should contain full bibliographic information for each
entry--for example, any article from a journal or a book collection needs to
list full, inclusive page numbers for the entire article. The same goes for a
play or short work in a longer anthology. If it is not feasible for you to shift
your essay into MLA form, we can do it before publication, but please be certain
to provide us a separate bibliography containing the full bibliographic
information for each work referred to in the essay (i.e., full, inclusive page
numbers for articles in journals or anthologies). We realize that this is an
unusual style for art historians in particular, but since the majority of
disciplines represented in EIRCuses MLA style, we feel that it is best if
the entire journal conforms. Any bibliographic entry that does not contain the
complete information for the work (as MLA defines it) will have to be made
complete during your process of proofreading the camera-ready copy.
(3) If you choose to use any textual endnotes, and if you produce the final
copy on computer, please do not use any computer "function keys" to embed the
endnotes in the text. We realize that this "automatic" endnote system is easier
for authors, but it is a nightmare for typesetting. Instead of an embedded
endnote, simply type a superscript number in your text where the superscript
will appear (or write it into the hard copy with a pen, if necessary), and then
type the text of the endnote at the end of your article, like regular text, with
the numeral of the endnote at its front. We can then format the entire article
to produce camera-ready copy, and we can work with the text as well as the
numbers in changing fonts and size/placement of characters.
(4) If you so choose, sub-titles for sections of the article are permissible.
Just type the text of the section-title, centered, before the section.
(5) We are often willing to publish as many illustrations as you wish, if
your article needs illustrations. Here are some notes for you if you are
planning to use any illustrations:
(a) Contributors are responsible for supplying photographs wherever necessary
to the article and for obtaining permissions and paying any permissions fees
necessary for the reproductions of photographs. Permissions often take time, so
start early with your request to the granting institution.
(b) Material for illustrations should be of good quality. Photographs should
be glossy black and white prints; drawings, charts, and tables should be in
India ink on white drawing paper or computer-generated (included in the disk
copy of the final version of the essay). Clarity and easy readability are most
important.
(c) Each photograph or drawing should be clearly marked on the reverse with
the figure number--this marking should be done lightly with a soft pencil or
felt-tip pen or a piece of paper taped to the back of the photo. Do not type or
write heavily, or the marks will show through on the reproduction. If only part
of the illustration is required, the area to be reproduced should be outlined on
a photocopy of the photo submitted for that purpose.
(d) The caption should appear on a list of illustrations or on the reverse of
each photo or drawing (again, in soft pencil, felt-tip pen, or on a piece of
paper taped to the back), and should appear as follows: artist, object, medium,
date, location, photo credit or permissions information. It is a good idea to
place a blank sheet of paper between each photograph, if you have more than one,
so that any ink from something on the back of a photo cannot smudge on to the
face of the next photo. The granting institution will sometimes supply you with
a specific permissions phrase; if so, please use it in the caption (and please
also send us that permissions letter, as with all permissions letters). Sample
captions:
Fig. 2. Giorgione. Tempesta. Oil on canvas, c. 1505.
Gallerie dell' Accademia, Venice. (Photo: Soprintendenza per i beni artistici e
storici di Venezia) Fig. 14. Tellus Mater and a physician in a Landscape
and Precatio Terrae. Manuscript illumination, thirteenth century.
Biblioteca Laurenziana, Florence. MS Ploteo 73.16, Fol. 13v and 14r. (Photo:
Ministreo per i bene e le attivita culturali di Firenze)
(e) Please send a list of caption information as part of the final document
when you submit it in hard copy and/or computer disk form. Most photos will be
placed upright on the page, but if you have a specific request for a photo to be
rotated to its side (in order to keep the detail from being reduced to whatever
extent possible), please let the editor know.
